7 Powerful To-Do List Apps for Small Businesses

7 best to do list apps

In today’s fast-paced business landscape, effective task management is essential for driving growth and achieving goals. To-do list apps have revolutionized the way individuals and teams stay organized and boost productivity. In this blog, we will explore seven exceptional to-do list apps that can help propel your business forward. From innovative features to seamless integrations, these tools offer the perfect blend of functionality and convenience to support your business growth journey.

Table Of Content

To Do List App 1: TickTick

TickTick is a versatile to-do list app that empowers users to manage tasks, deadlines, and projects efficiently. With its intuitive interface and robust feature set, TickTick is an excellent choice for individuals and teams seeking enhanced productivity.


Key Features and Functionality

  • Task management with priority levels
  • Reminders and due date notifications
  • Collaborative task sharing and assignment
  • Calendar integration for schedule synchronization
  • Cross-platform accessibility for seamless workflow

Use Cases and Benefits

For example, imagine you’re a project manager overseeing multiple client projects. TickTick allows you to create separate task lists for each project, assign tasks to team members, and set deadlines. The shared task lists and timely reminders ensure smooth collaboration and on-time project delivery.

Pricing and Plans

TickTick offers both free and premium plans. The premium plan starts at $27.99 per year, providing additional features such as task duration, custom smart lists, and calendar integration.

To Do List App 2: ClickUp

ClickUp is a comprehensive productivity platform that encompasses task management, project collaboration, and more. With its robust capabilities and user-friendly interface, ClickUp is a powerful tool for businesses aiming to streamline their operations.


Key Features and Functionality

  • Customizable task views (list, board, or timeline)
  • Goal setting and progress tracking
  • Document and file sharing
  • Team collaboration with comments and mentions
  • Integrations with popular business tools

Use Cases and Benefits

Suppose you’re a marketing team lead responsible for planning a product launch. ClickUp allows you to create tasks, set milestones, and visualize project timelines using the timeline view. By sharing files and enabling real-time collaboration, ClickUp enables seamless coordination, leading to successful product launches.

Pricing and Plans

ClickUp offers a free plan with limited features. The paid plans start at $5 per user per month, providing advanced features such as unlimited integrations, custom fields, and reporting.

To Do List App 3: Things 3

Things 3 is a beautifully designed and intuitive to-do list app exclusively for Apple users. With its elegant interface and seamless synchronization across devices, Things 3 offers a delightful user experience for enhanced productivity.

Key Features and Functionality

  • Task organization with projects and headings
  • Quick task entry and natural language input
  • Today view for prioritization
  • Reminders and deadlines
  • iCloud synchronization for seamless access

Use Cases and Benefits

Let’s say you’re a freelance writer managing multiple client assignments. Things 3 allows you to create separate projects for each client and organize tasks under headings. With the Today view, you can prioritize tasks and stay focused on critical deadlines, ensuring timely delivery.

Pricing and Plans

Things 3 is available for purchase on the Apple App Store and Mac App Store. The app is priced at $9.99 for iPhone and iPad, $19.99 for Mac, and $49.99 for all devices as a bundle.

To Do List App 4: OmniFocus

OmniFocus is a feature-rich to-do list app designed for individuals and teams seeking robust task management capabilities. With its powerful functionality and flexible customization options, OmniFocus is ideal for businesses with complex task workflows.


Key Features and Functionality

  • Task organization with projects, tags, and contexts
  • Forecast view for deadline management
  • Review mode for regular task evaluation
  • Integration with Siri and other automation tools
  • Multiple device synchronization for seamless access

Use Cases and Benefits

For instance, consider you’re a project manager in the construction industry overseeing multiple construction sites. OmniFocus allows you to create projects for each site, categorize tasks using tags and contexts, and set specific deadlines. The Forecast view provides a consolidated overview of upcoming deadlines, enabling efficient resource allocation and timely project completion.

Pricing and Plans

OmniFocus offers a Standard plan for $9.99 per month and a Pro plan for $39.99 per month. The Pro plan includes additional features such as custom perspectives and AppleScript automation.

To Do List App 5: Habitica

Habitica is a unique to-do list app that gamifies task management, turning productivity into an engaging adventure. With its playful approach and focus on habit formation, Habitica motivates users to accomplish their tasks and build positive habits.


Key Features and Functionality

  • Task tracking with gamified elements
  • Habit formation through experience points and rewards
  • Social accountability and team challenges
  • Customizable avatars and item collections
  • Integration with other habit tracking apps

Use Cases and Benefits

Suppose you’re an entrepreneur striving to establish a consistent morning routine. Habitica allows you to create tasks for each habit, earn experience points for completing them, and unlock rewards. By joining community challenges and connecting with like-minded individuals, Habitica fosters accountability and supports your personal and professional growth.

Pricing and Plans

Habitica offers a free plan with core features. Optional subscription plans, known as Habitica Subscription and Habitica Lifetime, provide additional perks and customization options.

To Do List App 6: Any.do


Any.do is a versatile to-do list app that combines task management, calendar integration, and team collaboration features. With its sleek design and seamless synchronization, Any.do keeps you organized and in control of your tasks and schedules.

Key Features and Functionality

  • Task creation with voice input and natural language processing
  • Reminders and location-based notifications
  • Shared projects and task assignment
  • Integration with popular calendar apps
  • Cross-platform accessibility and real-time syncing

Use Cases and Benefits

Imagine you’re a sales representative managing a busy schedule of client meetings and follow-ups. Any.do allows you to create tasks and set reminders using voice input, ensuring you never miss an important meeting. By integrating with your calendar, you can seamlessly sync tasks and events, enabling efficient time management and increased productivity.

Pricing and Plans

Any.do offers a free plan with basic features. The premium plan starts at $5.99 per month, providing unlimited tasks, additional customization options, and team collaboration features.

To Do List App 7: Remember The Milk


Remember The Milk is a reliable and feature-packed to-do list app that helps individuals and teams stay organized and focused. With its robust functionality and integrations, Remember The Milk simplifies task management for improved productivity.

Key Features and Functionality

  • Task categorization and tagging
  • Smart lists and advanced search
  • Reminders via email, SMS, or push notifications
  • Integration with popular productivity tools
  • Offline access for task management on the go

Use Cases and Benefits

For example, let’s say you’re a project team lead managing a complex product development cycle. Remember The Milk allows you to create tasks, categorize them based on priority or project phases, and set reminders for important milestones. With advanced search capabilities and integration with other productivity tools, you can efficiently track progress and ensure seamless collaboration.

Pricing and Plans

Remember The Milk offers a free plan with limited features. The premium plan, known as Remember The Milk Pro, is priced at $39.99 per year and unlocks additional features such as subtasks and unlimited sharing.


In conclusion, these seven remarkable to-do list apps, including TickTick, ClickUp, Things 3, OmniFocus, Habitica, Any.do, and Remember The Milk, offer a plethora of features and benefits tailored to meet your business growth needs. Whether you seek streamlined task management, enhanced collaboration, gamified productivity, or seamless integrations, these tools have got you covered. Choose the one that aligns with your business requirements and embark on a journey of improved productivity, efficiency, and growth.

Other Note Worthy Tool That Can Help With Business Growth

Hootsuite β†—

With Hootsuite, you’ll find it easy to schedule posts, monitor social media activity, and engage with your audience, all from a single dashboard.

SemRush β†—

From keyword research to competitor analysis and site auditing, SEMrush offers a holistic suite of tools that can empower organizations

Zendesk Chat↗

Zendesk Chat offers a rich set of features that empower businesses to deliver exceptional customer support.

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